What title order entry includes
Order entry is the first touch on every file. When a new order arrives, whether it's a purchase contract, a refinance request from a lender, or an order form from an agent, someone has to open the file in your title production system and enter the details correctly. Mistakes made here tend to surface later, often at the commitment or closing stage, when they are harder and more expensive to fix.
Jade Title Services handles that setup for you. Typical order entry work includes:
- Opening new files in your title production software
- Entering property information such as address, county, and parcel or tax ID
- Entering buyer, seller, and borrower names exactly as they appear on the order documents
- Recording the transaction type, sales price or loan amount, and lender details
- Adding the real estate agents, attorneys, and other parties associated with the file
- Attaching and organizing the order documents you send us
- Flagging missing or conflicting information for your team before the file moves forward
Why accurate order entry matters
A misspelled name can cause a name search to miss a judgment or lien. A wrong loan amount carries into the proposed policy amount on the commitment. A transposed parcel number can send the search to the wrong property. Careful order entry keeps these problems from reaching your examiners, closers, and customers.
We compare what we enter against the source documents and follow your office's file-naming and data-entry conventions, so the files we open look like the files your own staff open.
How it works
- Send us new orders through your usual intake channel.
- We open and build each file following your procedures.
- Each file is checked against the order documents before it's handed back.
- Your team picks the file up for search and the next steps. Our standard turnaround is 24 hours.
Software we work in
Our team works in the title production platforms title offices use every day, including Qualia, SoftPro, and RamQuest. If your office uses something else, ask us. We adapt to existing systems and workflows.
Related services
Order entry is often paired with search preparation and commitment typing, so a file can move from intake to commitment with one consistent support team. See all title support services or read our frequently asked questions.